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Enlist Help
Volunteers are key for an exciting and successful Book Fair.
Include adults and older students in helping to promote,
set up and run your event.
 How to Start
 Hang Volunteer
Recruiting posters (459 Kb PDF)
Include recruitment notice in school newsletter, on website & on school marquee
Send letter or recruitment
notice home to parents
Call past Fair volunteers
Set up volunteer kiosk with sign-up sheet at your next school event
Form a Student Crew
Where to Look
Past Book Fair volunteers
School staff & teaching assistants
Parents & grandparents
PTA, PTO & PAC members
Classroom volunteers
Library helpers and grade 5-8 students
Family & friends
Retired teachers & librarians
Parents of pre-school students
High School students (community service hours)
New Ideas
Let volunteers pick
tasks they want to do.
Use Volunteer
Schedule (51 Kb PDF). Assign additional volunteers during Family Event & other
busy times.
Help shoppers spot volunteers.
Have them to wear themed attire or name tags.
Keep volunteers happy with refreshments.
Thank them daily!
Volunteer Job Descriptions
 Before
Your Fair
Promotions Volunteer
Hang posters & directional arrows
Create contests & activities
Send letter & Highlights flyer home
Develop P.A. announcements
Schedule student previews
Write school newsletter & website articles
Create Fair goal chart & post
Family Event Volunteer
Plan Family Event
Coordinate activities, contests & entertainment
Obtain donated door prizes & refreshments
Classroom Wish List Volunteer
Create Classroom Wish List display
Coordinate teacher preview
Collect donated books
Distribute Cash Donation Cards to teachers daily
Give donated books to classrooms
Partners in Reading Volunteer
Target sponsors & ask for donations
Use donations to enhance Fair excitement
Recognize & thank sponsors
During Your Fair
Merchandising Volunteer
Set up cases, table displays, posters & Cashier table
Decorate Fair using themed ideas
Set up “Display Copy” table for fast-selling books
Straighten books on cases & tables
Repack product after Fair
Cashier Volunteer
Handle cash, cheque & credit card purchases
Position Volunteer Tip Sheet on Cashier Table
Sell posters
Collect Family Event Draw ballots
Collect pre-paid orders
Distribute Classroom Wish List bookplates & collect donated books
Customer Service Volunteer
Welcome customers
Help shoppers locate books
Explain Classroom Wish List program to parents
Using a Student Crew
What is a Student Crew?
A group of student volunteers from your school who can help you and your adult volunteers create an event that invites participation form your entire school community.
Why Use a Student Crew?
You gain help with promoting,
organizing and setting up your Fair.
Your school benefits from a Book Fair that is fun,
friendly and full of student-inspired ideas.
Students build future
career skills and develop a sense of accomplishment.
Getting Started
Recruit your Crew about 4-5 weeks before the Fair.
Handpick responsible students such as library helpers.
Ask teachers to nominate students.
Post recruiting
posters (49 Kb PDF) & make announcements asking for
volunteers.
Hold weekly status meetings.
Student Crew Positions
Chairpeople have been impressed by how seriously students take their Crew responsibilities.
Share what needs to be done & what is expected of Crew.
Assign Crew positions based on talents & interests of students.
Assign Assistant Manager to help recruit volunteers, follow up on assigned tasks & help train others.
Creating Book Fair Buzz
Let your Crew get the word out. They can get more people to visit Your Fair, increase sales and profits and inspire other students to pick up a book.
Merchandising Magic
Turn your library into a bustling bookstore with a little help from your Crew.
Click here for complete Student
Crew information & reproducibles.
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